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Notion data migration: plan a tailored transfer

A tailored Notion data migration starts by choosing the databases, pages, and files you actually need. Define their destination in Equilibrition, then test a sample before moving the rest. The goal is not to reproduce every view or formula exactly.

Starting format

Markdown & CSV ZIP

CSV

CSV import available today

This guide uses Markdown and CSV export, followed by Equilibrition's CSV import. Markdown pages, files, and relationships need separate handling and checks, not automatic ZIP conversion.

Not decided yet? Read the Notion comparison first →

What does a tailored Notion migration involve?

Tailored means choosing your content and field mapping, not an automatic native connector. For founder-assisted migration, the scope is confirmed after reviewing exports and available formats. A complete replica of your Notion workspace is not guaranteed.

  • List active databases, pages, files, and archives; record what will stay in Notion.
  • For each property, choose a target field or a source note; check statuses, dates, and relationships.
  • Test a small database with a long page, a relationship, and a file; check readability and links.
  • Compare expected and transferred rows, record differences, and keep the original before switching your work.

Updated on

Path

The 3 migration steps

1

Export from Notion

In Notion, choose Export then Markdown & CSV for the page or database you want to move. Include useful subpages and files using the available options, then download the ZIP. Extract a copy to access the CSV files to import into Equilibrition.

  • For a database, choose the current or default view; check filters and rows before exporting.
  • Keep the full ZIP: CSV files carry properties, Markdown files carry page content.
2

Import the CSV into Equilibrition

In Equilibrition's CSV import, select an extracted CSV file, not the ZIP. Choose the object type and check the column mapping before confirming. Bring Markdown content and attachments over separately as notes or resources.

  • For pages without a CSV, transfer the content into notes; CSV import does not automatically convert Markdown.
  • Check relations exported as URLs after creating the objects and restore the links you need.
3

Review the mapping

Compare source and imported counts, open key projects, review important fields, and mark formulas or views as provenance rather than recreated logic.

  • Views, filters, sorts, templates, automations, formulas, and rollups are not recreated automatically.
  • A review pass avoids treating a provenance link as a true business relationship.

Mapping

Mappings to validate before import

In the source toolIn EquilibritionReview point
Project databaseProjectsChoose this type if each row represents an objective or engagement; test before confirming.
Task databaseTasksMap status, priority, and due-date columns to available fields; check values after import.
Pages and MarkdownNotesTransfer text separately and link useful notes; CSV import does not convert pages.
Files in the ZIPResourcesCheck each file and its access before adding it separately; retain the original copy.
Relations, formulas, rollupsLinks or provenanceKeep exported values as references; restore useful links without assuming calculations are recreated.

Watchouts

Limits to know before importing

  • Notion does not export every view at once: choose the most complete view.
  • Some CSV relations are plain text URLs and may require manual confirmation.
  • Do not assume permissions, comments, or history have transferred; separately check what you need to keep.

Guide scope

This guide describes a file-based transfer, without ongoing Notion sync. Confirm the supported scope before any assisted migration.

Common questions about this migration

Can every Notion view and formula be migrated?

No, export does not recreate their behavior in Equilibrition. Choose the current or default view, then check the exported rows. Included values can serve as references; calculations and relationships need separate review.

Do you need to move everything before starting?

No. Start with one active project and its useful documents. Keep archives accessible in Notion and retain the original ZIP until the transferred content has been checked.

Sources and documentation

Founder Pass

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From step 03

website

review the hero and choose the final version

A task carrying its verb and its context can be picked up two days later without rereading your notes.

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